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Please click here to read a PDF version of this plan. This version includes all appendices.

Here is the full text of OCESD's new Model COVID-19 Prevention Program (CPP) without appendices:

Model COVID-19 Prevention Program (CPP)

With some exceptions, all employers and places of employment are required to establish and implement an effective written COVID-19 Prevention Program (CPP) pursuant to an Emergency Temporary Standard in place for COVID-19 (California Code of Regulations (CCR), Title 8, section 3205(c)). Cal/OSHA has developed this model program to assist employers with creating their own unique CPP tailored to their workplace.

Employers are not required to use this program. Employers may create their own program or use another CCP template. Employers can also create a written CCP by incorporating elements of this program into their existing Injury and Illness Prevention Program (IIPP), if desired. Cal/OHA encourages employers to engage with employees in the design, implementation and evolution of their COVID-19 Prevention Program.

Using this model alone does not ensure compliance with the emergency temporary standard. To use this model program effectively, the person(s) responsible for implementing the CPP should carefully review:

  • All of the elements that may be required in the following CCR, Title 8 sections:
    • 3205, COVID-19 Prevention
    • 3205.1, Multiple COVID-19 Infection and COVID-19 Outbreaks
    • 3205.2, Major COVID-19 Outbreaks
    • 3205.3, Prevention in Employer-Provided Housing
    • 3205.4, COVID-19 Prevention in Employer-Provided Transportation to and from Work
    • The four Additional Considerations provided at the end of this program to see if they are applicable to your workplace.
  • The additional guidance materials available at www.dir.ca.gov/dosh/coronavirus/

 November 2020

COVID-19 Prevention Program (CPP) for Oroville City Elementary School District

This CPP is designed to control exposures to the SARS-CoV-2 virus that may occur in our workplace.

Date: January 25, 2021

Authority and Responsibility

Superintendent Spencer Holtom has overall authority and responsibility for implementing the provisions of this CPP in our workplace. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand.

All employees are responsible for using safe work practices, following all directives, policies and procedures, and assisting in maintaining a safe work environment.

Identification and Evaluation of COVID-19 Hazards

We will implement the following in our workplace:

  • Conduct workplace-specific evaluations using the Appendix A: Identification of COVID-19 Hazards form.
  • Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace.
  • Review applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and the local health department related to COVID-19 hazards and prevention.
  • Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls.
  • Conduct periodic inspections using the Appendix B: COVID-19 Inspections form as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures.
  • OCESD is participating in district-wide Surveillance Testing of for staff every two months.  All positive asymptomatic COVID-19 positive staff are quarantined for two weeks.
  • OCESD has entered into formal agreements with both Certificated (OETA) and Classified (CSEA) bargaining groups that outline safety procedures and policies.
  • OCESD tracks all COVID-19 cases (staff and students) by worksite in compliance with Butte County Health Department standards.  Should any worksite exceed 5% or above at any worksite during a two-week period the site will be closed and quarantined for two weeks.

Employee participation

Employees and their authorized employees’ representatives are encouraged to participate in the identification and evaluation of COVID-19 hazards by: OCESD staff meets regularly with OETA and CSEA representatives to discuss all COVID related concerns.  Staff are encouraged to report all concerns to a site administrator or district nurse relating to the COVID-19.

Employee screening

We screen our employees by:   All staff are required to self-screen prior to arriving at work.  A daily wellness checklist is provided on the District website along with a COVID-19 Exposure information sheet provided by the Butte County Public Health Department.  OCESD requires that all staff and students wear facial coverings at all times.  All teachers, administrators and nurses are provided or have access to a touchless thermometer.  Additionally, OCESD is participating in district-wide Surveillance Testing of for staff every two months.  All positive asymptomatic COVID-19 positive staff are quarantined for two weeks.

Correction of COVID-19 Hazards

Unsafe or unhealthy work conditions, practices or procedures will be documented on the Appendix B: COVID-19 Inspections form, and corrected in a timely manner based on the severity of the hazards, as follows:

See Appendix B for corrective actions of any reported or observed unhealthy work conditions. 

Control of COVID-19 Hazards

Physical Distancing

Where possible, we ensure at least six feet of physical distancing at all times in our workplace by:

 

  •         All District office staff are required to wear a facial covering while in public areas of the

building.   Staff may remove facial covering in their private office or work space if more    than six feet apart from other staff. 

Individuals will be kept as far apart as possible when there are situations where six feet of physical distancing cannot be achieved.

Face Coverings

We provide clean, undamaged face coverings and ensure they are properly worn by employees over the nose and mouth when indoors and when outdoors and less than six feet away from another person, including non-employees, and where required by orders from the California Department of Public Health (CDPH) or local health department.  Visitors that refuse to comply with mandatory face coverings are politely asked to leave the site and a phone or virtual appointment will be offered.

The following are exceptions to the use of face coverings in our workplace:

  • When an employee is alone in a room.
  • While eating and drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent possible.
  • Employees wearing respiratory protection in accordance with CCR Title 8 section 5144 or other safety orders.
  • Employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person. Alternatives will be considered on a case-by-case basis.

Any employee not wearing a face covering, face shield with a drape or other effective alternative, or respiratory protection, for any reason, shall be at least six feet apart from all other persons.

Engineering controls

We implement the following measures for situations where we cannot maintain at least six feet between individuals: Hand sanitization supplies are provided throughout the building for all staff and visitors. Plexiglas shields are provided for the front reception area and any other area as requested by employees and/or where close working conditions exist.

We maximize, to the extent feasible, the quantity of outside air for our buildings with mechanical or natural ventilation systems by:

  • Ventilation systems bring in 15% of outside air to the interior at all times.
  • Ventilation systems are properly checked and maintained on a regular basis is scheduled by the Maintenance and Operation Department.
  •   MERV-13 filters have been installed in all existing building and rooms with the exception of the Large Conference Room (LCR).

Cleaning and disinfecting

We implement the following cleaning and disinfection measures for frequently touched surfaces:

  • Custodians have been provided all necessary supplies and clean the District Office each night.
  • A cleaning schedule and/or summary is included in the formal MOU for both the OETA and CSEA employee groups.  These cleaning schedules have been mutually agreed to via negotiations.

Should we have a COVID-19 case in our workplace, we will implement the following procedures: Should a confirmed case of COVID-19 happen in the District Office the area is vacated for 24 hours at which time a custodial crew comes in to disinfect the work area.  All custodial staff have been properly equipped and trained to handle these areas.

 

Shared tools, equipment and personal protective equipment (PPE)

PPE are not shared, e.g., gloves, goggles, facial coverings and/or face shields.

Items that employees come in regular physical contact with, such as phones, headsets, desks, keyboards, writing materials, instruments and tools are not shared, to the extent feasible. Where there must be sharing, the items will be disinfected between uses with disinfectant wipes or NEW water solution.

Sharing of vehicles will be minimized to the extent feasible, and high-touch points (for example, steering wheel, door handles, seatbelt buckles, armrests, shifter, etc.) will be disinfected between users. [This section to be used for golf carts, lawn mowers and M&O vehicles.]

 

Hand sanitizing

In order to implement effective hand sanitizing procedures, we:

  • Handwashing facilities are provided soap and a hands free drying method (paper towels)
  • The District encourages and allows time for employee handwashing.
  • Employees are provided with an effective hand sanitizer.  Hand sanitizers that contain
  • Employees are encouraged to wash their hands for at least 20 seconds for each washing.

      methanol (i.e. methyl alcohol) are prohibited.

Investigating and Responding to COVID-19 Cases

Any case where employees have had the potential of COVID-19 exposure in our workplace will be investigated utilizing the following protocol:

 

Site Administrator and School Nurse will complete the following steps for each CONFIRMED COVID-19 case from a medical provider or public health officials.

 

STEP 1 - Communicate the situation with Theresa Woods at her office 

by phone and/or email. Her district cell number is also available to site admin.

 

STEP 2 - Utilize classroom seating charts for the student’s class/classes to   

               begin contact tracing. Check students’ attendance.  Have a confidential          

                conversation with each of the students’ teachers about the positive case.

                {INFORMATIONAL TEACHER PACKET}

 

STEP 3 - Using the seating charts, identify the students/staff within 6 ft. of the

                confirmed student case for over a 15 minute time period

 

STEP 4 - Identify any other cohort activity/childcare/sports that student is

                involved in on campus

 

STEP 5 - Using the seating charts, identify the students/staff in the class/classes

                who are not within 6 ft. of positive case. Check students’ attendance.

 

STEP 6 - Administrator calls each of the parents of students identified as being  

                within 6 ft. over 15 minutes. Prepare and send an Aeries Communication

                notification addressing the students within 6 ft. over 15 minutes of a positive

                case.

 

STEP 7 - Prepare and send an Aeries Communication notification for the students

                in the classroom outside of the 6 ft. for over 15 minutes.

 

STEP 8 - Administrator notifies campus-wide staff of a positive COVID case on

                campus {email twoods@ocesd.net}. Notify counselors/site admin. with a list of   

                quarantined students so work completion can be supported.

 

ADDITIONAL STEPS FOR FIRST CONFIRMED CASE ON CAMPUS:

Notify the school community via edulink and update the dashboard on the district website.

System for Communicating 

Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information:

 

  • Employees shall report COVID-19 symptoms to their supervisor and/or the school nurse
  • Employees may report symptoms and hazards without fear of reprisal.  If the employee feels
  • Any employee with medical or other conditions that put them at increased risk of severe COVID-19 illness will have an interactive process meeting to determine if accommodations can be made.  The employee is required to provide medical documentation of their limitations.  In the event that accommodations cannot be made, the employee may work from home if possible as determined by administration.  If not possible then a Medical Leave of Absence will be approved.
  •     COVID-19 testing is not required but recommended every two months or if the employee suspects they have been exposed or if they have symptoms.  OCESD is participating in district-wide Surveillance Testing of all staff every two months.  All positive asymptomatic COVID-19 positive staff are quarantined for two weeks.  Testing is free for all insured and uninsured staff.
  •     A COVID-19 Information page is provided on the District website that provides the following:
    • California State Dashboard
    • Butte County COVID-19 updates
    • California Department of Public Health
    • Butte County Public Health
    • OCESD Comprehensive Safety Plan
    • Talking to Kids about Coronavirus
    • Free Internet Access Programs
    • Online resources and Chromebook home use program
    • Butte County Behavioral Health
  •    OCESD utilizes the edulink program that gets vital information out to parents via phone as well as class dojo and remind.

preferably by telephone and if not possible by email or text. 

they have been retaliated against they are strongly encouraged to report the incident to the Human Resources department.

Training and Instruction

We will provide effective training and instruction that includes:

  • Our COVID-19 policies and procedures to protect employees from COVID-19 hazards.
  • Information regarding COVID-19-related benefits to which the employee may be entitled under applicable federal, state, or local laws.
  • The fact that:
  • Methods of physical distancing of at least six feet and the importance of combining physical distancing with the wearing of face coverings.
  • The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective.
  • The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.
  • Proper use of face coverings and the fact that face coverings are not respiratory protective equipment - face coverings are intended to primarily protect other individuals from the wearer of the face covering.
  • COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms.
  • COVID-19 is an infectious disease that can be spread through the air.
  • COVID-19 may be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth.
  • An infectious person may have no symptoms.

Exclusion of COVID-19 Cases

Where we have a COVID-19 case in our workplace, we will limit transmission by:

 

  • Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirements are met.
  • Excluding employees with COVID-19 exposure from the workplace for 14 days after the last known COVID-19 exposure to a COVID-19 case.
  • Employees will continue their seniority and all other employee rights and benefits while on COVID-19 related leave. 
  • At the time of exclusion, all employees will be provided with information on all available benefits and leaves available.

Reporting, Recordkeeping, and Access

It is our policy to:

  • Report information about COVID-19 cases at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department.
  • Report immediately to Cal/OSHA any COVID-19-related serious illnesses or death, as defined under CCR Title 8 section 330(h), of an employee occurring in our place of employment or in connection with any employment.
  • Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with CCR Title 8 section 3203(b).
  • Make our written COVID-19 Prevention Program available at the workplace to employees, authorized employee representatives, and to representatives of Cal/OSHA immediately upon request.
  • All confirmed cases of student and staff COVID-19 are separately and collectively tracked and charted on the Oroville City Elementary School District website for public access.  Cases are also separately listed by worksite and school site.

Return-to-Work Criteria

  • COVID-19 cases with COVID-19 symptoms will not return to work until all the following have occurred:
  • COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
  • A negative COVID-19 test will not be required for an employee to return to work.
  • At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications.
  • COVID-19 symptoms have improved.
  • At least 10 days have passed since COVID-19 symptoms first appeared.

·         If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time, the order to isolate was effective, or 14 days from the time the order to quarantine was effective.

 

 

This COVID-19 Plan is approved by:

 

 

________________________________________                    _______________

Spencer Holtom Superintendent                                    Date: January 19, 2021

Oroville City Elementary School District